Automated Payables

Automate your invoice and payment processing

Increase Efficiency

Eliminate manual checks and simplify electronic payments.

Reduce Costs

Reduce payment processing costs up to 60%.

Control Cash Flow

Control outgoing cash flow by ensuring payments reach vendors on time.

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See how it works

Take a tour of how Automated Payables works.

Watch this video to learn how automated payables works

First Citizens Automated Payables is an accounts payable in payment automation solution for small business owners and middle market companies.

In the next two minutes we'll show you what a fully integrated AP platform using First Citizens Automated Payables looks like.

Automate your manual data entry with our invoice capture feature that automatically extracts data from vendor invoices.

You can take your AP process paperless and tap your vendors email invoices directly into the system for capture. Once an invoice is in the system, you can easily route it to the appropriate approver. If multiple approvals are required for high dollar invoices, you can set up hierarchical approvals based on the vendor or other invoice characteristics. Upon approval, the invoice can be synced back into your accounting system.

When you are ready to submit invoices for payment authorization simply select the ones you want to pay, make any adjustments to the payment amounts, schedule the payment date and click “Confirm payments”. All you have to do next is review the payment details and your payment method, then press “Submit”.

Whether sending a check paying electronically via ACH or using a credit card to pay vendors, you'll follow the same approval workflow.

First Citizens Automated Payables features controls such as segregated payment approval and check positive pay support that can help protect your business from fraud.

In the payment approver application you have full visibility into invoice and payment details as well as any supporting documentation. With a simple click you can approve payments wherever you are for processing or you can send them back for corrections.

Once your payment is approved, it is sent to your vendor directly from your bank accounts and remittance details are emailed to your vendor. Then, payments are posted back to your accounting system.

It's easy to automate your accounts payable process with First Citizens Automated Payables.

With this solution companies nationwide are improving their AP effectiveness experiencing cost savings and growing their businesses.


Your time is valuable

Early discounts

Optimize timing of payments to take advantage of early payment discounts.

Secure payments

Reduce risk with advanced payment security controls.

Enhance accounting

Improve internal accounting controls by implementing segregation of duties and dual approval.

how it works

Simplify the payment process

Add value to your company's financial health by simplifying the payment process.


Automatically extract invoice data, setup reviews and route for approval.


Create online workflows to route invoices for approval.


Authorize invoices using existing cash management policies.


Streamline the payment process with one, secure interface.


Work seamlessly

Automated Payables works seamlessly with many accounting packages—and we're always adding more.

  • Quickbooks® Desktop
  • Quickbooks Online
  • Microsoft Dynamics® GP
  • Intacct®
  • Netsuite®
  • Xero™

Connect with our Cash Management Services Team

Business Digital Banking

Manage your business on the go

Manage your accounts from anywhere

Send and transfer money using ACH and wires

Receive account and security alerts

Business Digital Banking

Manage your business on the go

Manage your accounts from anywhere

Business Digital Banking

Manage your business on the go

Send and transfer money using ACH and wires

Business Digital Banking

Manage your business on the go

Receive account and security alerts

Remote Image Deposit

Deposit money from anywhere

Deposit checks remotely for faster processing and extended deposit hours.
Business Rewards Visa

Earn more from your business

Make business purchases count with bonus points.

People often ask us

If you have a First Citizens Visa Purchasing card, you can easily add card payments to the payments used with Automated Payables. A single-use card number is sent securely to your vendor to take the payment, and the transaction appears on your card statement. Visa can assist you in identifying and communicating with your vendors to get broader card acceptance.

Your vendor receives a secure email containing the card data needed to complete the payment. Once the transaction is completed, you’ll see the transaction within Automated Payables service, on your card statements, and all rebates or rewards will apply. It’s a great way to take advantage of card rewards within your account payable process.

Yes. Automated Payables has the ability to import and export .csv files. We're happy to show you how this process works.

Yes. You can make a manual check payment while still taking advantage of invoice capture and approval. The payment approval and workflow would still be part of the Automated Payables process, you would just issue a paper check. The approval and audit trail would be within Automated Payables and your accounts payable software.

When you send a check payment from Automated Payables, we send your check data, including signature, as part of the setup to Harland Clarke®. The check is then printed and mailed first class to the vendor address in Automated Payables. An email is sent to the vendor to let them know the check was issued. You have the option of sending checks express mail if you need, however additional postage is required.

Normal bank approval applies.  

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